The wiki best practices for meeting online are very well developed. Most of these conventions are especially appropriate for teleconferences in real time using a wiki to document their decisions:
- Every meeting should have its own rigid designator as soon as it is scheduled, including the date, e.g. sysop meeting 2005-12-12 or whatever. This page will be an agenda in issue/position/argument form before the meeting, and afterwards it will become minutes in more of a narrative form (though the positions and arguments considered should still be linked to, as they may not necessarily disappear).
- Any commitments should be stated in we/will/must form
- If a policy, e.g. Root Policy, will be set in stone at some upcoming meeting, but sure to add a notice to that effect to the policy page. After the meeting, document the fact that the policy was set at that meeting by changing the wording around the link. That way, anyone who objects to the policy knows it's coming up for debate, and anyone who challenges it can instantly find the minutes of the deciding meeting.
- The page history can be reviewed to determine if the minutes followed the agenda, find any items deferred to future meetings, or other accountability requirements
- For longstanding agenda items a page called all sysop issues should be created in a similar form to all issues - the page name must include the same string as the meeting name, e.g. "sysop", to clearly relate the two, and make it clear that one puts items on the next sysop meeting agenda by consulting all sysop issues and picking out those most urgent to decide
- Because meetings are under control of the users, all sysop meetings is the appropriate name under which to collect all the past the the proposed meetings.
- A redirect to next sysop meeting should be updated after each meeting, ideally the date of the next meeting is decided at each meeting, so this can be part of the protocol.
Those who wish to follow a rigorous protocol of updating IPA during a meeting, are advised to review Living Platform agenda protocol which has proven effective for extremely contentious matters in large public wikis. This is a Living Agenda protocol that helps put open politics in force.